AI-assisted report creation
Use enterprise search and generative AI to create extensive technical reports faster, combine information from different data sources and ensure quality through transparent review processes.
The challenge: high manual effort for complex technical reports
In highly regulated industries such as the energy and waste management sectors, companies regularly have to produce extensive technical documentation, evidence and reports. The information required is often spread across different systems – from document management solutions and SharePoint to specialized business applications and databases.
Employees have to research relevant documents, compare information, check current revision levels and transfer the results into predefined report structures. For complex cases, this can mean evaluating several dozen documents and filling in more than a hundred form fields.
These time-consuming tasks tie up valuable specialist capacity. At the same time, the content created must meet high requirements for completeness, technical accuracy and traceability.
The solution: an intelligent report generator with IntraFind
1. Find information precisely with iFinder
The iFinder makes the relevant information from different enterprise systems accessible via a central search. Documents can be identified precisely based on domain criteria, metadata and revision levels.
The original documents remain in the existing source systems, and existing access permissions are respected.
2. Extract content and create drafts with iAssistant
On this basis, the iAssistant supports the automated extraction of relevant information and the creation of technical text drafts.
A key advantage: AI-generated statements remain traceable down to the specific passages in the source documents. This allows specialists to verify the proposed content immediately.
3. Step by step to the report with the business application
The business application built on top guides users step by step through the entire creation process:
- It prefills known information,
- identifies missing or contradictory information
- and asks targeted clarifying questions.
Domain-specific rules, required fields and predefined text modules ensure consistent processing.
4. Review, approve, transfer
The responsible employees then review and complete the proposals. Integrated validation and approval steps ensure quality before the finished content is output in a structured form and transferred to the target system.
AI supports the specialist work – control and responsibility always remain with people.
The added value: less routine work, more time for specialist tasks
- Time savings: Research, information extraction and report creation become significantly easier.
- Relief for specialists: Fewer manual routine tasks free up time for demanding specialist work.
- Higher quality: Structured review rules and the detection of missing or contradictory information reduce sources of error.
- Full traceability: Every AI-generated statement can be verified against the underlying documents and text passages.
- Seamless integration: Existing data sources, permissions and business processes continue to be used.
More than search and chatbots
This use case shows how the IntraFind platform can be used to build custom, AI-assisted business applications that go far beyond classic enterprise search or simple chatbots. By combining proven standard products with tailored process logic, solutions emerge that make complex, knowledge-intensive workflows more efficient – even where the highest demands for transparency and professional control apply.
Learn more: Enterprise AI Platform · Active information provision instead of document search
